Phạm Trường HàThe availability of generative artificial intelligence (GAI) and large language models (LLM) to the general public has created opportunities and challenges in education and, of course, much else. During the Fall, 2023, semester, the Provost tasked the Faculty Center for Learning Innovation (FCLI) Associate Dean with forming a committee of ACC faculty to develop a draft consideration for policy language from the faculty perspective regarding the use of artificial intelligence in the classroom. The committee included adjunct and full-time faculty who were already using GAI in the classroom and the language includes three options for the use of GAI: Prohibited, Permitted, and Required. This draft language is meant to be a starting point for the college to consider when developing an institutional policy. The committee was then tasked with developing a draft for syllabus language meant to be a starting point for faculty to consider placing in their syllabi.
PLEASE NOTE THAT THESE POLICIES AND EXAMPLE STATEMENTS ARE IN THE DRAFT STAGE AND HAVE NOT RECEIVED ANY OFFICIAL APPROVAL THROUGH THE REGULAR COLLEGE PROCESSES. At this point, they are provided solely for the purpose of helping faculty develop what they feel to be the best approach for integrating the use of AI into their own courses if they wish to do so. Despite some of the language used in the draft statements below, there are no requirements for faculty to include these elements in their syllabi at this point. But for those who do wish to incorporate language regarding AI in their syllabi and course policies, the framework below can provide a useful guide, which is why it is being made available here. Additional resources and information can also be found at the TLED Guide to Generative AI webpage.
What follows is the draft policy statements and examples.
Introduction
This policy outlines the guidelines and principles for the ethical and responsible use of Generative Artificial Intelligence (GAI) in all departments and programs within Austin Community College. GAI is a powerful tool that can enhance education and research, but its use must adhere to transparency, fairness, and ethical conduct principles. This policy is subject to periodic review and revision to align with evolving ethical standards and technological advancements.
Departmental Policy Framework
Each department/program will engage faculty in developing a policy related to GAI. Within departments/programs, faculty will have flexibility regarding how they incorporate GAI. However, individual instructor policies must incorporate the following required elements in the course syllabus:
A syllabus statement on the GAI course policy
- Introduction – Introduce your policy on GAI use in the course
- Rationale – State why GAI is prohibited/permitted/required to be used in the course
- Definition of GAI – Define what GAI is in the context of the course
- Resources – In courses that permit or require GAI, provide resources that guide students on how to properly use GAI in the course
- Assessment – In courses that permit or require GAI, clarify if and how its use will be assessed in the completion of activities
- Penalties – Clearly state the consequences of violating the GAI policy
- Exceptions – Explain any conditions under which there may be an exception to the GAI policy in the course
- Usage Permissions –
- Prohibited – Clearly state what GAI activities are not allowed
- Permitted – Clearly state what GAI activities are allowed
- Required – Clearly state what GAI activities are required
A syllabus statement on data privacy and security
In courses that permit or require GAI, syllabi will inform students that in many cases, content shared with or produced by GAI platforms is available for use by the parent company of the technology platform. Thus, students should not share personally identifiable or otherwise confidential or sensitive information, such as student IDs, social security numbers, passwords, or medical and financial information.
Example 1:
In accordance with our dedication to privacy and security, students are advised to refrain from sharing any sensitive or personally identifiable information on GAI platforms. Given that content inputted into or generated by these platforms may become accessible to the platform’s operators, caution is advised. Always sanitize your data before interacting with these technologies.
A syllabus statement on academic honesty
In courses that permit or require GAI, syllabi will affirm a commitment to academic and personal integrity by requiring that student work reflect authentic (student-generated) effort and original critical thinking when GAI is used. Syllabi will advise students that, unless otherwise specified, use of GAI to produce the bulk of the thinking, writing, or other output for an assignment constitutes a breach of academic integrity. Syllabi will require that GAI-generated content or data sources must be cited and credited appropriately, just as any other source would be. Syllabi must specify any disciplinary actions or academic consequences that result from violations of academic honesty standards.
Example 1:
This course upholds the highest standards of academic integrity. When utilizing GAI, students must ensure that the work submitted reflects their understanding and capabilities. Any GAI assistance must be properly cited. Failure to do so will result in academic consequences consistent with the college’s policies on academic dishonesty.
A syllabus statement on bias, discrimination, and falsehood
In courses that permit or require GAI, syllabi will inform students of dangers associated with the use of GAI, such as the production of false and/or biased information. Syllabi will inform students that information from GAI platforms that cannot be traced to its source cannot be considered accurate without verification.
Example 1:
Students are cautioned that GAI may inadvertently produce biased or inaccurate content. It is incumbent upon the student to critically evaluate and verify the information provided by these platforms. Relying on unverified GAI content for academic work is unacceptable and may lead to disciplinary action.
Departmental Employees and Staff
All department/program employees and staff will maintain the highest ethical standards in producing work of any kind for use within or outside the College. GAI should only be used transparently and with attention to dangers such as inaccuracy, privacy violations, copyright infringement, and perpetuation of bias and discrimination.
Authors: Amber Sarker, Christine Berni, Curtis Eckerman, Herbert Coleman, Job Hammond, LaKisha Barrett, Sara Farr, Susan Meigs, Thomas Samuel, and Stephanie Long
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